2023/2024 KUCCPS Admission – Karatina University | Inspiring Innovation and Leadership

Dear Student,

Congratulations for being placed at Karatina University!

The reporting day will be 4^th September 2023 and thereafter Orientation running throughout the week.

To access the Admission Letter and Joining instructions please check the links provided on this page.

Note that following your placement by KUCCPS at Karatina University, you are eligible to apply for a Government Scholarship, Loan, and Bursary to assist you with your educational expenses. If you require Government Financial Support, you MUST make an application for consideration through the official scholarship and loan portal: www.hef.co.ke. Should the Government Scholarship, Loan, and Bursary not be sufficient to cover the entire cost of your programme, the remaining fee balance will be the responsibility of your Parent/Guardian.

For a guide on the application for the New Funding Model[NFM] please click the link below:

GUIDE FOR NFM APPLICATION PORTAL STEP BY STEP PROCESS

Payment details to the University are provided in the different programme fee structures and are subject to change through University official communication. A link has been provided on this page for access of your respective fees structure.

Accommodation at the University is not guaranteed and normally issued on first come basis after full payment of fees. Therefore, make necessary arrangements to secure accommodation at the University or outside before the reporting date.

It is mandatory to report with a laptop as a learning requirement.

Regular updates will be posted to the University website and via your University email. To access your university email, please follow the link provided on this page to retrieve your email.

For any clarification do not hesitate to get in touch with us via tel: 0729721200; 0716135171; 0723683150 or email: admissions@karu.ac.ke. We will be availing regular updates on admission information on the University website: www.karu.ac.ke and through your emails.

Thank you,

Registrar (Academic Affairs)

Click the link below to download the Library User Form.

Library User Registration Form (LIB- F003)

Elearning/ODEL Registration Guide

Click the links below to download the Admission Forms and view the 2023/2024 First Years Joining Instructions

2023/2024 KUCCPS Joining Instructions

Checklist for New Students

Letter-of-Acceptance (AA-F001)

Students Personal Details (AA-F002)Medical Form (AA-F003)

Image Release Consent (AA-F018)

For First Years joining Karatina University in September 2023 visit the link below for online self-registration and hostel booking https://admissions.karu.ac.ke

SELF Registration Portal/Hostel Booking

Click the link below to download Admission Letter.

For those who sat KCSE in 2022 use the below link KUCCPS 2023/2024 Admission Letters Portal

KUCCPS 2023/2024 Admission Letters Portal

Admission Letters for KCSE 2021, 2020 and 2019

Click the link below to retrieve your school email address.

NOTE: This email will be used for all university official communication!

Retrieve Campus Email

Email Setup Guide

Click the link below to download either the Non-Resident Form or the Resident Form(University Hostels).

Room Agreement Form for University Residence Non-Resident-Form

Commonly Asked Questions for Registration

As you prepare to report on 4th September, 2023, find a guide to Commonly Asked Questions.

1. Where is Karatina University Located?

ANSWER: Karatina University Main Campus is located in Kagochi, Karatina, Mathira East Sub County, Nyeri County. From Nairobi, the best PSV Matatu to use is 2NK boarded at the Tea Room Matatu Terminus at the Kenneth Matiba Road (formerly Accra Road).

2. How can I download my Admission Letter?

ANSWER: Please click the link below to get your Admission Letter. You will be required to input your KCSE Index Number/2022 to be able to retrieve and download your Admission Letter.

2023/2024 Admissions Letter Portal

For Joining Instructions, Admission Forms and Fee Structure the links are available on this page.

3. How can I get my Registration Number (Admission Number)?

ANSWER: The Registration Number is well indicated on your Admission Letter. It is structured as A123/4567G/23.

4. What if I don’t make to report on Monday 4th September, 2023?

ANSWER: Karatina University encourages all students to come for reporting on Monday 4th September, 2023. However, if you cannot make it, you are encouraged to report within the week.

5. When is the deadline for reporting in this 2023/2024 Academic Year?

ANSWER: The deadline for reporting will be on Friday 29th September, 2023. Those who will not make it by the deadline, will defer their studies to the 2024/2025 Academic Year.

6. When is the deadline for applying for funding from the Higher Education Funds (HEF)?

ANSWER: The deadline for making formal request for funding via the Higher Education Financing (HEF) Portal will be on midnight of Tuesday 29th August, 2023. All First Year 2023/2024 AY Students MUST apply for funding via the Higher Education Financing (HEF) Portal via https://www.hef.co.ke.

7. Am I eligible for HELB loans?

ANSWER: Yes, all students are encouraged to apply for HELB funds via www.helb.go.ke

8. Is it a must I reside inside the University hostels?

ANSWER: Accommodation at the University is not guaranteed and normally issued on first come basis after full payment of fees. Therefore, make necessary arrangements to secure accommodation at the University or outside before the reporting date.

For those who wish to stay outside, you will be required to fill out the Non-Resident Form (AA/F017).

9. What do you provide in hostels accommodation?

ANSWER: Karatina University provides a bed and a mattress. You will only come with beddings and personal effects.

10. Can I book a hostel room?

ANSWER: No, Karatina University does not allow booking of hostel. The rooms available will be allocated on a first come first assign basis.

However, the University will ensure that all students get accommodated with Hostels affiliated to Karatina University.

11. Can I cook inside the hostel?

ANSWER: No. Cooking is prohibited in Karatina University hostels. Students are encouraged to take meals from the University Cafeteria which is open for the entire Semester and the food is at very affordable prices.

12. What if I’m not able to report on this 2023/2024 Academic Year?

After you receive the deferment response, you will be required to write an official letter to Registrar Academic Affairs to request for readmission.

NOTE: The University Funding Board (UFB) cycle elapses after the four years from the year of admission for the Government Sponsored Students Programme (GSSP). This means the Government will cease your funding and the Private Sponsored Students Programme (PSSP) fee structure will apply henceforth.

13. Can I defer if I’m not able to report in this 2023/2024 Academic Year?

ANSWER: Yes, your place will be reserved till the next Academic Year. You are required to officially write a deferment letter to the Registrar (Academic Affairs) after which it will be processed within a week. After you receive the deferment response, you will be required to write an official letter to Registrar Academic Affairs to request for readmission

14. How can I transfer a course/ change a programme?

ANSWER: Karatina University will open the Change of Programme window from 11th September, 2023. You are required to check from the KUCCPS Students Portal whether you are qualified for the programme you wish to change to.

i. Check on the ‘Minimum Subjects Requirements’. You should meet the criteria set for the Programm

ii. Check the 2022 Cut-Off Points (COP) against your Cluster Points (WCP). To qualify the WCP should be equal to or greater than the COP.

iii. Fill the Change of Programme Form AA/F012 and submit it at the Dean of the School you have been admitted to.

iv. Wait for the response, which will be released latest 29th September, 2023.

v. Fill an Acceptance Form for Change of Programme Form AA/F013 and submit it to the School’s Administrative Assistant of the new programme.

Note: You will get a regret letter if either you have not qualified for the new programme or the new programme is at full quorum thus no capacity.

15. Do you pay accommodation fees in the same account with the fees account?

ANSWER: Yes. You can pay the accommodation fees of KShs 6,500 together with the fees as indicated in the Fee Structure.

16. Can I pay half the fees for 1st Semester and get admitted?

ANSWER: No. Karatina University encourages all Students to pay fees in full. You will NOT get admitted if you will not have 100% of fees and 100% accommodation.

17. Must I come with the laptop during registration or I can acquire it after reporting?

ANSWER: For proper learning on the blended mode of study (online and physical), students are encouraged to have a laptop for ease of access of online teaching and materials.

18. What if I don’t have a NHIF Card, can I use my guardian’s?

ANSWER: Yes. NHIF cards are given to applicants above 18 years. So for reporting purposes, students below the age of 18 years can use the NHIF card for parent/guardian and will be required to avail a copy of the same on the reporting date.

For those above 18 years, kindly apply for an NHIF card at your nearest NHIF office before the reporting date and avail the NHIF acknowledgement slip (stamped and signed) on your reporting date.

19. How can I contact Admissions Office?

ANSWER: Please call the number +254 716 135 171. You can send an email to admissions@karu.ac.ke

20. How do I pay fees to Karatina University?

ANSWER: Payment to the University are STRICTLY to the Bank Accounts provided in respective fee structures.